Track meeting action items – without signing up

Why to-dos get lost after the meeting

In the meeting, everyone knows who will take care of it. A week later the task sits somewhere in a chat history or in minutes nobody opens again – and in the next meeting nobody remembers exactly what was agreed. A ticket system is usually too heavy for “Anna sends the quote by Friday”.

What Actarium does about it

Every commitment gets an owner, a due date and a status: open, in progress, blocked, done or dropped. The list can be shown by person, by meeting or as “Mine”; overdue items and the next seven days come first.

Review mode for the next meeting

At the start of the next meeting, review mode shows one open commitment after another, large enough for screen sharing. Keys 1 to 5 set the new status: done, in progress, blocked, moved by seven days or dropped. A short summary follows at the end.

How to follow up on meeting action items

1. Create list Create one list per team or project. It takes seconds and needs no account.
2. Add items during the meeting One line per commitment, e.g. “Send quote @Anna !24.10.”. Name and date are recognised automatically; you can pick the meeting right away.
3. Share the link Post the team link in your team channel. Whoever has it can contribute; stakeholders get a read-only link.
4. Review in the next meeting Start the review and briefly go through each open commitment. Open commitments with a due date can be saved as a calendar file (.ics).

Frequently asked questions

More about Actarium

• An online action item list instead of a spreadsheet template
• Decision log: record what your meetings decided
• How Actarium protects your data: end-to-end encryption explained

Goes well with these tools from workarium:

• Meetarium – Find a date
• Votarium – Vote & decide
• workarium: all tools for better meetings